A Public Institution in Rizhao, Shandong Paperless Conference Solution for Government & Public Institutions | GZZHYUN

A Public Institution in Rizhao, Shandong Paperless Conference Solution for Government & Public Institutions

Project Background

A public institution in Rizhao, Shandong aimed to accelerate digital transformation, improve meeting efficiency, and realize green office. It cooperated with GZZHYUN to upgrade traditional paper-based meetings to an intelligent paperless conference system, achieving efficient, secure and standardized meeting management.

Solution Overview

GZZHYUN provided a full set of stable and professional paperless conference solution, including intelligent control host, signal processor and HarmonyOS tablet-based client software. The system integrates hardware and software, supports offline operation, secure file sharing and real-time collaboration, fully meeting the high-standard requirements of public institutions.

Core Equipment

1.Intelligent Control Host (ICCT-200)

High-performance processing, stable operation, authority management, ensuring meeting security and smooth progress.

2.Signal Processor (ICCT-210)

Efficient audio & video signal processing, high-quality output, real-time large-screen synchronization.

3.Paperless Client Software (ICCT-230A-V2-A)

Rich functions, easy operation, supporting individual meeting operation and interaction.

Key Software Functions

• Meeting Documents: Offline screen sync, offline document reading, paged annotation, confidential meeting mode.
• Meeting Minutes: Real-time save & view annotations, automatic classification and archiving.
• Voting & Decision: Flexible in-meeting voting, process control, real-time result display.

Project Outcomes

• Greatly improved meeting efficiency and shortened preparation & document distribution time.
• Fully paperless, reducing paper waste and printing costs, realizing green office.
• Stable, secure and easy to use, fully matching the working scenarios of public institutions.
• Professional technical support and training ensure smooth system use.

Project Value

GZZHYUN paperless solution helps public institutions in Rizhao realize digital, efficient and secure meeting management, opening a new era of intelligent office for government and public sectors.